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DIN Director Identification Number

Understanding Director Identification Number (DIN) and its Application Process

June 29, 2023 by Team Instabizfilings

Blog Details

The Director Identification Number (DIN) is a unique identification number allotted by the Central Government to individuals who wish to become directors or are already directors of a company. In this article, we will explore the concept of DIN, covering the following topics:

 

1. Understanding the Director Identification Number (DIN):

- DIN is an 8-digit unique identification number with lifelong validity, maintaining director details in a centralized database.

 

- Each person is assigned a specific DIN, which remains the same even if they hold directorship in multiple companies.

 

2. Utilizing the DIN:

- When submitting returns, applications, or any company-related information, the director must mention their DIN below their signature.

 

3. DIN Application Procedure and Relevant Forms:

- SPICe Form: New companies must use the SPICe form to apply for DINs for their proposed first directors.

- DIR-3 Form: Individuals intending to become directors in existing companies should apply for DIN using the eForm DIR-3.

- DIR-6 Form: Changes in director particulars must be filed using form DIR-6.

- All the above forms need to be filed electronically, digitally signed, and uploaded on the MCA21 portal.'

 

4. Documents Required:

- For SPICe Form: Proof of identity and address must be attached, and DIN is allocated upon form approval.

- For Form DIR-3: Attachments include photographs, identity proof, residence proof, and a verification document. 

- In the case of foreign nationals, a passport is required.

- Documents must be attested by a Chartered Accountant, Company Secretary, or Cost Accountant in practice. For foreign nationals, attestation can be done by the Consulate of the Indian Embassy or a Foreign Public Notary.

 

5. Generation of DIN:

- After uploading DIR-3 and supporting documents, the applicant pays the fee through net banking, credit card, or NEFT.

- Once the application is submitted, the system generates a Director Identificaiton Number allotment letter which is intimated to applicant via email. The Central Government processes the application and communicates the approval or rejection within 1 month.

- If approved, the DIN is communicated to the applicant. If rejected, the applicant has 15 days to rectify the reason; otherwise, the application is labeled as INVALID.

 

6. Intimating DIN to the Company:

- Within one month of receiving DIN, the director must inform all companies where they hold directorship.

- The company must inform the Registrar of Companies (RoC) about the DIN within 15 days of the director's intimation.

- Failure to intimate DIN to the company or RoC can result in penalties.

 

7. Form DIR-6:

- Form DIR-6 is used to change director details mentioned in the DIR-3 form or SPICe. It must be submitted online with attested supporting documents.

 

8. Surrendering or Canceling the DIN:

- The Central Government can cancel DIN for reasons like duplicate issuance, fraudulent means, death, unsound mind, or insolvency.

- Directors can voluntarily surrender their DIN using Form DIR-5, along with a declaration stating non-appointment as a director and non-usage of the DIN for filing documents.

- The Central Government will deactivate the DIN after verifying e-records.

Note: Once appointed as a director under the Companies Act 2013, a person cannot relinquish their DIN in the future, even if they no longer hold directorship.

 

Remember to refer to official resources and guidelines for the latest information.


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