Understanding Director Identification Number (DIN) and its Application Process

The Director Identification Number (DIN) is a unique identification number allotted by the Central Government to individuals who wish to become directors or are already directors of a company. In this article, we will explore the concept of DIN, covering the following topics:

• Understanding the Director Identification Number (DIN):

1. DIN is an 8-digit unique identification number with lifelong validity, maintaining director details in a centralized database.
2. Each person is assigned a specific DIN, which remains the same even if they hold directorship in multiple companies.

• Utilizing the DIN:

1. When submitting returns, applications, or any company-related information, the director must mention their DIN below their signature.

• DIN Application Procedure and Relevant Forms:

1. SPICe Form: New companies must use the SPICe form to apply for DINs for their proposed first directors.
2. DIR-3 Form: Individuals intending to become directors in existing companies should apply for DIN using the eForm DIR-3.
3.  DIR-6 Form: Changes in director particulars must be filed using form DIR-6.
4. All the above forms need to be filed electronically, digitally signed, and uploaded on the MCA21 portal.'

• Documents Required:

1. For SPICe Form: Proof of identity and address must be attached, and DIN is allocated upon form approval.
2. For Form DIR-3: Attachments include photographs, identity proof, residence proof, and a verification document.
3.  In the case of foreign nationals, a passport is required.
4. Documents must be attested by a Chartered Accountant, Company Secretary, or Cost Accountant in practice. For foreign nationals, attestation can be done by the Consulate of the Indian Embassy or a Foreign Public Notary.

• Generation of DIN:

1. After uploading DIR-3 and supporting documents, the applicant pays the fee through net banking, credit card, or NEFT.
2. Once the application is submitted, the system generates a Director Identificaiton Number allotment letter which is intimated to applicant via email. The Central Government processes the application and communicates the approval or rejection within 1 month.
3. If approved, the DIN is communicated to the applicant. If rejected, the applicant has 15 days to rectify the reason; otherwise, the application is labeled as INVALID.

• Intimating DIN to the Company:

1. Within one month of receiving DIN, the director must inform all companies where they hold directorship.
2. The company must inform the Registrar of Companies (RoC) about the DIN within 15 days of the director's intimation.
3.  Failure to intimate DIN to the company or RoC can result in penalties.

• Form DIR-6:

1. Form DIR-6 is used to change director details mentioned in the DIR-3 form or SPICe. It must be submitted online with attested supporting documents.

• Surrendering or Canceling the DIN:

1. The Central Government can cancel DIN for reasons like duplicate issuance, fraudulent means, death, unsound mind, or insolvency.
2. Directors can voluntarily surrender their DIN using Form DIR-5, along with a declaration stating non-appointment as a director and non-usage of the DIN for filing documents.
3. The Central Government will deactivate the DIN after verifying e-records.

Note: Once appointed as a director under the Companies Act 2013, a person cannot relinquish their DIN in the future, even if they no longer hold directorship.

Remember to refer to official resources and guidelines for the latest information.

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