Director KYC

In India, every individual holding a Director Identification Number (DIN) must annually verify their details with the Ministry of Corporate Affairs (MCA) through a process called Director KYC (Know Your Customer).

This process ensures that the MCA database contains accurate and up-to-date information about company directors and helps prevent fraudulent or inactive directors from continuing in corporate positions.

Introduced under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, Director KYC is a mandatory compliance applicable to all directors — whether they are active or inactive in any company.

Director KYC is an annual verification process that requires every director with a DIN (Director Identification Number) to confirm their personal details with the Ministry of Corporate Affairs.

This process is completed by filing Form DIR-3 KYC or DIR-3 KYC-WEB on the MCA portal.

The objective is to ensure:

• Authentic director identification,

• Prevention of duplicate or fraudulent DINs, and

• Maintenance of transparency in corporate governance.

Every individual who:

• Has been allotted a DIN on or before 31st March 2025, and

• Is in ‘Approved’ status,

must file their Director KYC on or before 30th September 2025.

This applies to:

• Directors in active companies

• Designated partners in LLPs

• Disqualified directors

Even if a person is not currently a director in any company, filing KYC is mandatory if they possess a valid DIN.

• Step 1: Check DIN Status

1. Visit MCA’s DIN Search
2. Make sure that the DIN status is “Approved". In case it is deactivated because of non-filing of KYC, file DIR-3 KYC to reactivate it.

• Step 2: Download Form DIR-3 KYC

1. Visit the MCA portal and download the latest Form DIR-3 KYC.

• Step 3: Fill in the Details

1. Director’s full name (as per PAN)
2. Father’s name
3. Date of birth
4. PAN and Aadhaar details
5. Present and permanent address
6. Contact details (email ID and mobile number)

• Step 4: Verify with OTP

1. The system will send OTP verification to the registered email and mobile number.

• Step 5: Attach Required Documents

1. Attach self-attested copies of PAN, address proof, and other identity documents.

• Step 6: Add Digital Signature

1. Sign the form using the Digital Signature Certificate (DSC) of the director.

• Step 7: Professional Certification

1. The form must be certified by a practicing CA, CS, or CMA before uploading to the MCA portal.

• Step 8: Upload on MCA Portal

1. Upload the form through the MCA e-filing portal.
2. After successful submission, you’ll receive an SRN (Service Request Number) as acknowledgment.

If the Director KYC is not filed by 30th September 2025, the DIN gets deactivated with the reason “Non-filing of DIR-3 KYC”.

You can check your KYC status by following these steps:

1. Visit MCA Portal – Enquire DIN Status

2. Enter your DIN number

3. The system will show whether KYC is verified or not

If it shows “Approved” or “KYC Verified”, no further action is needed for that year.

• KYC is mandatory for all DIN holders, whether active or inactive.
• DIN gets deactivated automatically if KYC is not done by the due date.
• Only one KYC filing per financial year is required.
• Always verify email and mobile number used for OTP.
• If any change in details (e.g., address or mobile), file DIR-6 before KYC submission.

• Maintains an active DIN status

• Ensures MCA compliance

• Avoids penalty of ₹5,000

• Keeps director’s personal details updated

• Strengthens corporate transparency