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Director KYC

Director KYC

Every Director who holds a Director Identification Number (DIN) as on March 31, 2025 shall hereby file form DIR-3 KYC by September 30, 2025. The MCA has released a new form DIR-3 KYC Web pursuant to the notification. The Directors shall be required to file their KYC.

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Market Price

2000/-

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₹ 1200 excl. GST

₹ 1416 incl. GST

Complete Date

17-10-2025
  • You Save INR 800/- (40%) on the above Service.

    ROC Fees/Governemnt Fees will be charged at actuals

    Late fees if any will be beared by the Client/Customer.

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Scope of Work:

  • 1. Preparation of Form DIR-3 KYC

     

    2. Arranging for certification of Form DIR-3 KYC, if any.

     

    3. Filing of Form DIR-3 KYC.

     

    If your KYC is to be filed by DIR-3KYC WEB then our fees for filing of KYC per DIN would be INR 500/- + GST

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Introduction

In India, every individual holding a Director Identification Number (DIN) must annually verify their details with the Ministry of Corporate Affairs (MCA) through a process called Director KYC (Know Your Customer).

 

This process ensures that the MCA database contains accurate and up-to-date information about company directors and helps prevent fraudulent or inactive directors from continuing in corporate positions.

 

Introduced under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, Director KYC is a mandatory compliance applicable to all directors — whether they are active or inactive in any company.

What is Director KYC (DIR-3 KYC)?

Director KYC is an annual verification process that requires every director with a DIN (Director Identification Number) to confirm their personal details with the Ministry of Corporate Affairs.

 

This process is completed by filing Form DIR-3 KYC or DIR-3 KYC-WEB on the MCA portal.

 

The objective is to ensure:

 

  • Authentic director identification,

  • Prevention of duplicate or fraudulent DINs, and

  • Maintenance of transparency in corporate governance.

Who Needs to File DIR-3 KYC in 2025?

Every individual who:

 

  • Has been allotted a DIN on or before 31st March 2025, and

  • Is in ‘Approved’ status,

 

must file their Director KYC on or before 30th September 2025.

 

This applies to:

 

 

Even if a person is not currently a director in any company, filing KYC is mandatory if they possess a valid DIN.

Types of Director KYC Forms

Form Name Applicability Description
DIR-3 KYC (Form) For directors filing KYC for the first time, or those whose KYC was disallowed in previous years. Detailed form requiring document uploads and digital signature (DSC).
DIR-3 KYC-WEB For directors who have already submitted KYC in a previous year and have no changes in details. A simple OTP-based verification using email and mobile number.

Documents Required for Director KYC 2025

Document Type Details
PAN Card Mandatory for Indian nationals
Passport Mandatory for foreign nationals
Aadhar Card Proof of identity and address
Voter ID / Driving License Additional ID proof (optional)
Address Proof Latest utility bill, bank statement, or mobile bill (not older than 2 months)
Email ID & Mobile Number Verified through OTP during KYC submission
Digital Signature Certificate (DSC) Required for signing the form electronically
Professional Certification Certification by a practicing CA, CS, or CMA (for DIR-3 KYC form)

Step-by-Step Process for Filing Director KYC (2025)

  • Step 1: Check DIN Status
  1. Visit MCA’s DIN Search
  2. Make sure that the DIN status is “Approved". In case it is deactivated because of non-filing of KYC, file DIR-3 KYC to reactivate it.
  • Step 2: Download Form DIR-3 KYC
  1. Visit the MCA portal and download the latest Form DIR-3 KYC.

  • Step 3: Fill in the Details
  1. Director’s full name (as per PAN)
  2. Father’s name
  3. Date of birth
  4. PAN and Aadhaar details
  5. Present and permanent address
  6. Contact details (email ID and mobile number)
  • Step 4: Verify with OTP
  1. The system will send OTP verification to the registered email and mobile number.
  • Step 5: Attach Required Documents
  1. Attach self-attested copies of PAN, address proof, and other identity documents.
  • Step 6: Add Digital Signature
  1. Sign the form using the Digital Signature Certificate (DSC) of the director.
  • Step 7: Professional Certification
  1. The form must be certified by a practicing CA, CS, or CMA before uploading to the MCA portal.
  • Step 8: Upload on MCA Portal
  1. Upload the form through the MCA e-filing portal.
  2. After successful submission, you’ll receive an SRN (Service Request Number) as acknowledgment.

Due Date for Director KYC

Financial Year Filing Period Due Date
FY 2024–25 April 1, 2025 – September 30, 2025 30th September 2025

Penalty for Non-Filing of DIR-3 KYC

If the Director KYC is not filed by 30th September 2025, the DIN gets deactivated with the reason “Non-filing of DIR-3 KYC”.

 

Non-Compliance Consequence / Penalty
Failure to file by due date DIN marked as ‘Deactivated due to non-filing of KYC’
Fee for late filing (DIR-3 KYC) ₹5,000 (as per Rule 12A)
Reactivation DIN will be reactivated only after paying ₹5,000 and filing the form

How to Check Director KYC Status

You can check your KYC status by following these steps:

 

  1. Visit MCA Portal – Enquire DIN Status

  2. Enter your DIN number

  3. The system will show whether KYC is verified or not

 

If it shows “Approved” or “KYC Verified”, no further action is needed for that year.

Difference Between DIR-3 KYC and DIR-3 KYC-WEB

Parameter DIR-3 KYC (Form) DIR-3 KYC-WEB
When to Use For first-time KYC or after deactivation For already verified directors
Filing Mode Through MCA Form upload Online OTP verification
Documents Required Yes No
Certification Required by CA/CS/CMA Not required
Digital Signature Mandatory Not required
Convenience Moderate Very easy and quick

Key Points to Remember for 2025

  • KYC is mandatory for all DIN holders, whether active or inactive.
  • DIN gets deactivated automatically if KYC is not done by the due date.
  • Only one KYC filing per financial year is required.
  • Always verify email and mobile number used for OTP.
  • If any change in details (e.g., address or mobile), file DIR-6 before KYC submission.

Benefits of Completing Director KYC

  • Maintains an active DIN status

  • Ensures MCA compliance

  • Avoids penalty of ₹5,000

  • Keeps director’s personal details updated

  • Strengthens corporate transparency

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FAQs

FAQs

The last date for filing DIR-3 KYC or DIR-3 KYC-WEB for FY 2024–25 is 30th September 2025.

Every person who has been allotted a DIN on or before 31st March 2025 and whose DIN is in Approved status must file it.

The DIN will be deactivated and a penalty of ₹5,000 will be levied for reactivation.

Yes, foreign directors with a DIN must also file KYC. Their documents (passport, address proof) must be notarized and apostilled.

No, each director must use a unique mobile number and email ID for OTP verification.

Yes, DSC is required for filing Form DIR-3 KYC, but not needed for DIR-3 KYC-WEB.

No. If there’s any change, you must first file Form DIR-6 to update your details and then proceed with KYC.

File Form DIR-3 KYC along with a late fee of ₹5,000 through the MCA portal.

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