How to do DIR3-KYC online

September 24, 2024 by Team Instabizfilings

Understanding Director KYC (DIR-3 KYC)

Purpose: The DIR-3 KYC form is used to update the KYC details of directors with the Ministry of Corporate Affairs (MCA). All directors who possess a DIN issued before March 31 of the financial year of the company must submit this e-form annually.
Penalty for Non-Compliance: In case of non-filing of DIR-3 KYC form on or before the due date i.e., 30 September, the DIN of the respective director gets deactivated. In order to reactivate it, the director is liable to a penalty of ₹5000.

Documents Required

PAN Card: For identity verification.
Aadhaar Card: OTP verification has to be done using the mobile number only.
Address Proof: Recent utility bill, passport, voter ID, or driving licence (within the last two months).
Digital Signature Certificate (DSC): DSC of the director and it should be noted that the DSC is registered against the respective DIN of the director.
Email ID and Mobile Number: These are required for OTP verification.

Steps to File DIR-3 KYC Online

Step 1: Access the MCA Portal

Visit the official MCA website: mca.gov.in.
Log in with your credentials.In case you do not possess an account, you need to sign up as a business customer.

Step 2: Download e-Form DIR-3 KYC

Go to ‘MCA Services’ > ‘Company Forms Download’.
Browse through various forms that are available and download the DIR-3 KYC form.

Step 3: Fill the Form

Open the downloaded form using Adobe Reader.
Enter the DIN of the director.
Fill in personal details such as:

Full Name: (as per PAN)
Father’s Name
Nationality
Date of Birth

Provide Permanent Address and Present Address (if different).
Input your Mobile Number and Email ID. Verify these by entering the code by clicking on the ‘Generate OTP’ button. OTPs will be sent to your mobile and email for verification.
Fill in the PAN Details. Ensure that the PAN is linked to your Aadhaar.

Step 4: Attach Required Documents

Proof of Identity (POI): PAN card
Proof of Address (POA): Recent utility bill, passport, voter ID, or driving licence.
DSC: Attach the Digital Signature Certificate of the director.

Step 5: Submit the Form

Log in to the MCA portal.
Navigate to ‘Upload e-Form’ under ‘e-Form Filing’.
Browse and upload the completed DIR-3 KYC form.

Step 6: Pay the Fee (if applicable)

If the form is submitted after the due date, you’ll be prompted to pay a late filing fee of ₹5,000 online.

Step 7: Confirmation and Acknowledgment

After submission, the MCA portal will generate an SRN (Service Request Number) for future tracking.
An acknowledgment will be sent to the registered email and mobile number.

Post-Filing Steps

Download Acknowledgment: Log in to the MCA portal and download the acknowledgment receipt.
Check DIN Status: Once the DIN has been filed then one can verify it under MCA Services – DIN Services – Enquire DIN Status to ensure that the particular DIN is active.

Key Points to Remember

Annual Requirement: The KYC has to be updated and the updated form has to be filed before September 30 each year.
Unique Contact Details: The phone number of mobil and thereafter email identification provided towards the director should not be similar.
DSC Validity: Make sure that your DSC is both valid and registered on the Ministry of Company Affairs portal.

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