Organization Digital Signature Certificate (DSC)

As India moves rapidly toward a paperless governance and compliance ecosystem, organizations are required to file documents, agreements, and returns digitally on portals like MCA, GST, Income Tax, DGFT, and eTendering platforms.

A secure and legally accepted electronic key that verifies the identity of a company, LLP, or government organization in online transactions is known as Organization Digital Signature Certificate (DSC).

Organization DSC is also issued in the name of the organization unlike Individual DSC which is issued in the name of an individual. This will enable authorized members of the organization to digitally sign documents on behalf of the company.

An Organization DSC is a Class 3 Digital Signature Certificate granted to a legal person - a company, LLP, partnership firm, a trust or a society - and enables it to be in a position to authenticate and sign documents electronically.

• Organization’s name

• Certificate serial number

• Validity period

• Organizational public key

• Issuing Certifying Authority name

It is covered under the Information Technology Act, 2000 and is applicable in government portals in India.

A DSC Organization is required in case of:

• ROC compliance of Public Limited Companies and Private Limited Companies.

• LLP Incorporation and annual filing.

• Registration and filing compliance to Trusts, Societies and NGOs.

• Government Departments towards secure communications.

• Corporates that are involved in authenticating and submitting E-Tenders.

Most organizations opt for Sign & Encrypt Class 3 DSC for maximum functionality.

To file an Organization DSC, it is necessary to verify KYC both on behalf of an entity and its authorized signatory.

Documents for the Organization

• Use of Certificate of Incorporation (COI)

• Articles of Association (AOA) / LLP Agreement and Memorandum

• PAN card of the organization

• Board Resolution permitting the signatory to make application to DSC

Documents for Authorized Signatory

• Identity Proof (PAN / Passport / Aadhar Card)

• Address Proof (Driving License / Utility Bill / Passport)

• Passport-size Photograph

Note: All the documents are to be self-attested and provided online in the DSC application process.

Step-by-Step Process

• Step 1: Choose a Certifying Authority

Pick one of the government approved CAs in India such as:

1. eMudhra Limited

2. Identity Services of Capricorn

3. (n)Code Solutions

4. Sify Safescrypt

• Step 2: Select DSC Type

1. Class 3 DSC Sign and Encrypt is the best that fits organization requirements.

• Step 3: Fill Application Form

1. Provide organization details such as name, address, PAN, and authorized signatory details.

• Step 4: Upload Required Documents

1. Import the incorporation documents and PAN of Scan and upload organization, Board Resolution, and KYC of signatory.

• Step 5: Verification

1. CA will conduct KYC verification, and in case, video verification as well.

• Step 6: Payment

1. Pay online depending on the validity period selected.

• Step 7: DSC Token Issuance

1. Upon approval, DSC will be issued to a USB crypto token (ePass / ProxKey) and shipped to the organization.

Renewal should be initiated 30 days before expiry to avoid disruption in compliance activities.

(Costs may include DSC token charges, GST, and KYC verification.)

• Failure to submit the Board Resolution authorizing DSC application.

• The uploading of wrong or expired KYCs.

• Leaving out the matching of the name of the signatory as in the documents.

• Late re-newal of DSC leading to disruption of compliance.

The prevention of such errors guarantees fast issuance of DSC and easy compliance.

• Full-time DSC application support.

• Convenience of on-line process with rapid turn around.

• Installation in a secure storage area of DSC token.

• Suitable for companies, LLPs, trusts, NGOs, and government bodies

• MCA, GST, DGFT, and eTendering portal Dedication.

Instabizfilings also provides full-service DSC so that your company does not have to spend time trying to become compliant.