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Business Resolutions

We recognize the tremendous initiatives taken by the government and the regulators in promoting Ease of Doing Business, while at the same time we realize that it cannot be done singlehandedly by the government alone; for it takes two hands to clap. 

 

At Instabizfilings, we would like to contribute our efforts in promoting it by providing a draft of all Corporate Resolutions for the ease of routine compliances by small Businesses.

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Board Resolution

Member Resolution

Board Resolution for Private Placement CCPS

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March 9, 2026

Certified true copy of the board resolution approving the preferential/private allotment of CCPS, including authorization for filings, share certificates, and compliance with the Companies Act, 2013.

Board Resolution Format for Increase in Authorised Share Capital

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March 9, 2026

Board resolution approving the increase of the company’s authorized share capital and authorizing all necessary filings and formalities with the Registrar of Companies.

Board Resolution Format for Change of Registered Office Within the Same State

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March 9, 2026

Board resolution approving the company’s registered office relocation within the same state and authorizing all necessary filings with the Registrar of Companies.

Board Resolution Format for the resignation of KMP

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March 9, 2026

Certified true copy of the board resolution formally taking note of the resignation of a Key Managerial Personnel (KMP).
It authorizes the company to complete all necessary filings and formalities with the Registrar of Companies.

Board Resolution Format of Appointment of Company Secretory (CS)

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March 9, 2026

Board resolution approving the appointment of the Company Secretary and authorizing all required filings with the Registrar of Companies.

Board Resolution Format for the Appointment of Chief Financial Officer

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March 9, 2026

Board resolution approving the appointment of the Chief Financial Officer and authorizing all required filings with the Registrar of Companies.

Board Resolution Format for Appointing the Managing Director

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March 9, 2026

Board resolution approving the appointment of the Managing Director and authorizing all required filings with the Registrar of Companies.

Board Resolution Format for Removal of statutory auditor

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March 9, 2026

Board resolution approving the removal of the statutory auditor and authorizing all required filings with the authorities.

“Board Resolution for Re-Appointment of Statutory Auditor | Certified True Copy”

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March 9, 2026

“Board resolution recommending the re-appointment of the statutory auditor and authorizing all necessary filings with the Registrar of Companies.”

Board Resolution for Appointment of Statutory Auditor to Fill Casual Vacancy

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March 9, 2026

This is a Certified True Copy of the Board Resolution where the company’s board approved the appointment of a new statutory auditor following the resignation of the previous auditor, in line with the Companies Act, 2013.

Board Resolution format for Approval for Right Issue of Shares

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March 2, 2022

Approval for Right Issue of Shares

Board resolution format for Approval for Bonus Issue of the Shares

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March 2, 2022

Format for Approval for Bonus Issue of the Shares

Board Resolution format for Allotment of Bonus Shares

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March 2, 2022

Format for Allotment of Bonus Shares

Board Resolution format of Records of the Private Placement offer to be Kept by the Company

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March 2, 2022

Records of the Private Placement offer to be kept by the Company

Format for NOC letter

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March 2, 2022

Following is the format of NOC letter for use of registered office:

Board Resolution format for Change in Registered Office of the Company

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March 9, 2026

Easy-to-Use Board Resolution Format for Registered Office Change

Board resolution format for Resignation letter of company secretary

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March 2, 2022

Resignation letter of company secretary

Format for Eligibility certificate

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March 1, 2022

Eligibility certificate

Board resolution format for Appointment of Chartered Accountants as statutory auditors

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March 1, 2022

Appointment of Chartered Accountants as statutory auditors

Board Resolution format for acceptance-cum-acknowledgement form

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March 1, 2022

FORM OF ACCEPTANCE-CUM-ACKNOWLEDGEMENT (“ACCEPTANCE FORM”)

Board Resolution format for appointment of key managerial personnel

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March 9, 2026

Appointment of as (KMP) key managerial personnel

Board resolution format for offer letter for buyback of equity shares of private limited

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March 1, 2022

Offer letter for buy-back of equity shares

Board resolution format for resignation from the directorship

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March 1, 2022

Resignation from the directorship

Board resolution format for Appointment of Director

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March 1, 2022

Appointment of Director

Format for appointment letter

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March 1, 2022

Following is the format for Appointment Letter

Board Resolution format for issue of Buy-back of equity shares of the company

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March 9, 2026

Approval for issue of Buy-back of equity shares of the Company

Resolution for issue of shares through Employee Stock Option Plan (ESOP)

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May 20, 2019

Issue of shares through ESOP

Board Resolution format for issue of shares through Employee Stock Option Plan (ESOP)

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March 9, 2026

A company can issue shares to its employees as part of an Employee Stock Option Plan (ESOP) to retain and motivate talent. Such issuance must comply with the guidelines prescribed under the Companies Act, 2013. Below is a standard format of the Board Resolution for approving the issue of shares under ESOP.”

Format for Letter of Offer for Rights Issue

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May 20, 2019

Letter of Offer is required to be dispatched to all the shareholders pursuant to rights issue. Below is a brief format of letter of offer for your reference.

Board Resolution format for Allotment of Shares

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March 9, 2026

Under the Companies Act, 2013, any shares issued by a company must be allotted to shareholders within 60 days of receiving the subscription amount. Below is a standard format for share allotment for your reference.

Board Resolution format for Issue of Shares on Right Issue basis

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March 9, 2026

Right issue of shares refers to as further issue of shares to the existing shareholders in proportion of their holdings.

 

Format for Private Placement Offer Letter (PAS-4)

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May 20, 2019

Private Placement means "Any offer of Securities or invitation to subscribe securities to a select group of persons by a company (other than by way of public offer) through issue of a private placement offer letter and which satisfies the conditions specified in this section including the condition that the offer or invitation is made to not more than 50 or such higher number of persons as may be prescribed (excluding QIB’s and employees offered securities under ESOP) in a financial year.

Format of Intimation letter to Auditor

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May 20, 2019

Intimation letter is required to be given to auditor post his appointment as the Auditor of the Company. Below is format of the letter:

Board Resolution format for Appointment Of First Auditor

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March 9, 2026

As per the Companies Act, 2013, every company must appoint its first statutory auditor within 30 days of incorporation.The following document is a Certified True Copy of the Board Resolution approving this appointment.

Resignation Letter Format

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May 13, 2019

Below is the draft format of resignation letter:

Board Resolution format for Resignation of Director

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March 9, 2026

Upon receiving the resignation of any director, the company is required to formally acknowledge it by passing a board resolution. Below is a standard format for recording and taking note of a director’s resignation.

 

Board Resolution format for Appointment of additional Director

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March 9, 2026

Every company must have a Board of Directors, which may include Additional, Alternate, Independent, or Nominee Directors as needed.

AGM Resolution for Increase in Authorised Share Capital

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March 10, 2026

This resolution allows the company to increase its authorised share capital, which is the maximum amount of shares the company can issue to raise funds. The approval is taken from shareholders in a general meeting as per Sections 61 and 64 of the Companies Act, 2013.

 

EGM Resolution for Buyback of Shares under the Companies Act, 2013

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March 10, 2026

This resolution approves the buyback of the company’s equity shares from existing shareholders in accordance with Section 68 of the Companies Act, 2013. It authorizes the Board of Directors to determine the terms of the buyback and complete the necessary regulatory filings.

 
 

AGM Resolution Format for Removal of Director (Section 169)

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March 10, 2026

This resolution allows shareholders to remove a director from the company before the end of their term. It is passed by the members in a general meeting as per Section 169 of the Companies Act, 2013 and authorizes the company to complete the required ROC filings.

 
 

Resolution for Appointment of Director by Members of the Company

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March 10, 2026

This resolution approves the appointment of a new director in the company through members’ consent at an Extraordinary General Meeting. In accordance with Sections 152 and 160 of the Companies Act, 2013, it also authorizes the Board of Directors to complete the required filings with the Registrar of Companies.

AGM Special Resolution for Removal of Auditor under the Companies Act, 2013

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March 10, 2026

This special resolution allows the company to remove its Statutory Auditor before the end of their term under Section 140 of the Companies Act, 2013, with approval from the Regional Director and necessary ROC filings.

 

Members Resolution format for Issue Of Equity Shares On A Preferential Allotment / Private Placement Basis

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March 10, 2026

This resolution approves the issue of equity shares to selected investors on a preferential allotment or private placement basis. It allows the company to raise funds by issuing new shares with shareholder approval in accordance with Sections 23 and 42 of the Companies Act, 2013.

Members Resolution format for shares through Employee stock option plan(ESOP) scheme_ 20

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March 10, 2026

This resolution approves the company’s Employee Stock Option Scheme (ESOP), which allows employees to receive company shares as part of their compensation. It helps reward employees for their performance and motivates them to contribute to the company’s growth, as permitted under Section 62 of the Companies Act, 2013.

Members Resolution format for Approval for issue of shares by way of Bonus Issue

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March 2, 2022

Format for Approval for issue of shares by way of Bonus Issue

Members Resolution format for CCPS on a Preferential Allotment / Private Placement Basis

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March 10, 2026

This resolution approves the issue of Compulsorily Convertible Preference Shares (CCPS) to selected investors on a private placement or preferential allotment basis. It allows the company to raise funds by issuing preference shares that will later convert into equity shares, in accordance with Sections 55 and 42 of the Companies Act, 2013.

 
 

Members Resolution for Issue of Shares through Private Placement

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May 20, 2019

Following is the format for Issue of Shares through Private Placement:

Members Resolution for Reappointment of Auditor in AGM

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March 10, 2026

This resolution confirms the re-appointment of the company’s existing Statutory Auditors under Section 139 of the Companies Act, 2013. It allows them to continue auditing the company’s financial statements until the next specified Annual General Meeting and authorizes the company to complete the required ROC filings.

 
 

Members Resolution for Appointment of Auditor in case of Casual Vacancy

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March 10, 2026

This resolution records the appointment of a new Statutory Auditor to fill the casual vacancy created due to the resignation of the previous auditor. In accordance with Section 139 of the Companies Act, 2013, the shareholders approve the appointment of the new auditor, who will hold office until the conclusion of the next Annual General Meeting.

AGM Resolution for Regularization of Additional Director as Director

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March 10, 2026

An Additional Director appointed by the Board must be approved by the shareholders to continue as a Director of the company. This approval is usually taken at the next general meeting through a resolution under the Companies Act, 2013.

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