Authorised Signatory Format

Introduction

An Authorised Signatory is a person officially appointed by a business, organisation, or company to sign documents on its behalf. This person is legally empowered to execute documents, forms, agreements, invoices, and statutory filings. The authorised signatory plays an important role in ensuring that documents are valid and legally binding.

The Authorised Signatory Format refers to the standard way in which the name, designation, signature, and authorisation details of the signatory are presented in official documents.

Meaning of Authorised Signatory

An authorised signatory is an individual who has been given written or official permission by a business entity to sign documents and make declarations on its behalf. This authority may be granted through:

• Board Resolution

• Power of Attorney

• Authorization Letter

• Partnership Deed

Importance of an Authorised Signatory

The authorised signatory is important because:

• It gives legal validity to documents

• It ensures accountability

• It represents the organisation in legal and statutory matters

• It helps in the smooth functioning of business operations

• It is required for banking, GST, income tax, and company filings

Who Can Be an Authorised Signatory

An authorised signatory can be:

• Proprietor (in sole proprietorship)

• Partner (in a partnership firm)

• Director (in a company)

• Manager or Officer authorised by management

• Any person appointed through a legal authorisation

Authorised Signatory Format 

A proper authorised signatory format generally includes the following elements:

• Signature : Handwritten or digital signature of the authorised person
• Name of the Authorised Signatory : Full name as per official records
• Designation : Position held in the organisation (e.g., Director, Partner, Manager)
• Name of the Organization : Legal name of the business or company
• Authorisation Statement : A declaration stating that the person is authorised to sign on behalf of the organisation
• Date and Place : Date and place of signing (if required)

Standard Authorised Signatory Format

For ABC Enterprises  

_______________________  

(Signature)  

Name: Mr. Rahul Sharma  

Designation: Authorised Signatory  

Date: __________  

Place: __________

Authorised Signatory Format with Declaration

For XYZ Pvt. Ltd.  

I, Mr. Amit Verma, hereby declare that I am the authorised signatory of the company and am duly authorised to sign this document on behalf of the organisation.

_______________________  

(Signature)  

Name: Mr. Amit Verma  

Designation: Director / Authorized Signatory  

Date: __________  

Place: __________

Authorised Signatory Format for GST Documents

Authorized Signatory  

_______________________  

Signature  

Name: __________________  

Designation: __________________  

GSTIN: __________________  

Date: __________________  

Authorised Signatory in Different Business Types

• Sole Proprietorship : The proprietor is the authorised signatory
• Partnership Firm : Any partner authorised through partnership deed
• Company : Director or officer authorised by Board Resolution
• LLP : Designated Partner acts as the authorised signatory

Rules Related to Authorised Signatory

• Authorisation must be properly documented

• The signatory must act within the scope of authority

• False signing may lead to legal consequences

• Digital signatures are valid under the law

Conclusion

The authorised signatory format is an essential part of official and legal documentation. It confirms that the document has been signed by a person with the legal authority to represent the organisation. A clear and proper authorised signatory format helps ensure authenticity, accountability, and legal compliance.

Disclaimer

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