What is a Bonafide Certificate?

As the term ‘Bonafide’ can be understood, it has been derived from the Latin word ‘Bona fide’ literally meaning ‘in good faith’. It is a proof that an individual is qualified of a certain course or a class of an institute, school or college for a specific period. It is a safe legal identification that is created for a person attending a college or working in an organization. 

It is defined as a certificate which is attested by the respective academic institution, to the effect that the candidate concerned is a registered student of the said academic institution and that he or she is pursuing the specified program in the search for the mentioned degree. This is an authentic certification that students can present when seeking admission in another college, school or university. 

 An example of a certificate that an employee can get is the bonafide certificate from the employer. The next outcome is that, given the fact that the initial document that the employee receives from the employer is a genuine certificate, this indicates that the person is an employee of that employer. Original certificates from the respective institutions are accepted as relevant documents when applying for a visa, financial assistance, etc. for they are legitimate documents enhancing the applicants’ identity, and they can for instance capture that the student or employee is entitled to one or more perks. 

On the same note it can be said that the contents of the bonafide certificate must take into consideration the other requirements of the employee or the student where the particular certificate will be required for. Therefore, its format is different for the students and the employees.

What is a Bonafide Certificate Needed For?

It must be understood that a bona fide certificate can be of different uses. In daily operations it is commonly used in affairs involving employment transfers, school transfers, applying for a loan, applying for a visa and passport, traveling, and any other related circumstances. The following are the uses of bonafide certificates made by students and employees as follows.

Students 

• To apply for educational loans 

• To pay a visit to an industry for a project 

•  For a seminar, conference or workshop in other colleges 

•  To be in a position to access or receive student travel concessions or passes 

• To fill out the passport application form 

• Thus, to acquire the necessary membership in a public library. 

• Student’s visa extension 

 Employees 

•  Hence, it is all rather simple to open a bank account.

• Ever secure a loan from a bank 

• To seek employment elsewhere 

•  That is when one wishes to attend an official seminar or a conference.

Different Types of Bonafide Certificates

These are the types of bonafide certificates issued based on their uses. Accordingly, the following are the categorizations of bonafide certificates as used:

• To students 

 Educational institutions like universities and colleges provide bonafide certificates to their students as proof that they are genuine students of the respective college and universities, roll numbers, names, and lengths of courses are written on the bona fide certificate of the students. An institute or university can issue a bona fide certificate to the part-time students or to the off-campus university students who undergo the work-study program.

• To employees 

The bosses or the firms witness the employee's identity and offer the bonafide certificate which certifies that the particular employee is in that particular company or organization DSC. Original certificates are important legal instruments that contribute to the enhancement of corporate security from fraudulent activities in their business. 

These are the types of bonafide certificates issued based on their period of use:

• Temporary bonafide certificate: Temporary bonafide certificates are issued for a maximum of six months and are valid for renewal once the expiry period occurs. 

•  Permanent bonafide certificate: Bonafide certificates are those which are till the completion of the academic course or service in any organization.

Application for Bonafide Certificate

• For Students 

 A student needs to write an application to the head of the college/institute to get the bona fide certificate. There are some of the institutions which may have a fixed structure of putting the bonafide certificate application which the students are supposed to fill up and submit to the institute for getting the bonafide certificate. Of course, there are some situations when the first-year and direct second-year students who are providing the documents for getting the bona fide certificate could be asked to enclose the leaving certificate issued by the previous college with the application.

• For Employees 

As for now, an employee has to write an application to the head of the organization/department to get the bona fide certificate. In most organizations, employees are required to fashion a rather basic bona fide certificate letter to the Department of Human Resource Management to obtain the bona fide certificate. The bonafide certificate will have the name of the employee, the joining date, and position in the organization.

Required Documents for Application

 For Students 

• Photocopy of ID card 

• Application fee, if any is charged while applying for the form 

• Admission receipt 

• Marksheet 

For Employees 

• Duplicate Employee Identity Card 

• Copy of PAN card 

• Copy of Pay slip

Why is a Bonafide Certificate Important?

The student holds a bonafide certificate analysis as an important document. A student may need a bona fide certificate for traveling by bus/metro pass, a New Education Policy 2024 loan, membership of a public library, and much more, in the same way, an employee may need a bonafide certificate in the middle of his career to get loans besides changing the job. 

 Indeed a bonafide certificate is proof in a way for a student or an employee that he or she is part of the institute or the organisation as the case may be. It proves that the particular student or employee is learning or working at the learning or work institution or organization. The acquisition of the certificate is relatively easier as compared to other identification documents. Normally schools, colleges, or companies should be in a position to issue it within 10 – 15 days.

Use of Bonafide Certificate

Since the bonafide certificate acts as proof of being part of an organization, it is usually demanded in the following cases: As the bonafide certificate government as a piece of evidence to show that the holder is a member of an organization, it is most often required in the following circumstances:

• A student in need of any student concessions from public transport agencies like the city buses, local trains, and metros needs this certificate while applying for the concession. 

• The certificate may also be needed while registering a passport.

•  This certificate is often demanded with the visa application, especially in situations where a distinct student visa is provided to those who are learning in a foreign country or where a work visa is provided to an employee of an organization. 

• Some institutions give loans to students at lower interest rates compared to other normal commercial loans. This may be a prerequisite requirement for the student to be issued this benefit, which requires the production of this certificate. 

• Amongst the documents that are attached before different traffic authorities to accompany the application of a license, may include; the production of a bonafide certificate as an additional identification.

• Some of the conferences, seminars, or any such functions are organized only for the students/employees, and authorization to enter the meeting can be provided only by producing this certificate. 

• For applying for almost all the students' scholarships. 

• The bonafide certificate is widely used in the discharge of administrative activities most especially in affairs like transfer from one school to the other, admission into any educational institution, applying for a loan, transfer from one job to another, applying for a passport and visa, etc. 

• companies can also have arrangements with other business establishments to offer extra privileges. For instance, the company may be commissioned to transport the workers and so they have negotiated a discount deal with a taxi firm. This certificate would be useful for the employees to show their eligibility for participation in the contests.

Disclaimer

The information provided in this blog is purely for general informational purposes only. While every effort has been made to ensure the accuracy, reliability and completeness of the content presented, we make no representations or warranties of any kind, express or implied, for the same. 

We expressly disclaim any and all liability for any loss, damage or injury arising from or in connection with the use of or reliance on this information. This includes, but is not limited to, any direct, indirect, incidental, consequential or punitive damage.

Further, we reserve the right to make changes to the content at any time without prior notice. For specific advice tailored to your situation, we request you to get in touch with us.