GST Invoice Format

Introduction

A GST Invoice is a legal document issued by a registered seller to a buyer for the supply of goods or services under the Goods and Services Tax (GST) system. It contains complete details of the transaction, such as seller information, buyer information, description of goods or services, value, and GST charged.

Issuing a proper GST invoice is mandatory under GST law and helps in tax compliance and claiming Input Tax Credit (ITC).

Importance of GST Invoice

A GST invoice is important because:

• It acts as proof of sale or supply

• It helps the buyer claim Input Tax Credit (ITC)

• It ensures transparency in taxation

• It is required for GST return filing

• It avoids penalties for non-compliance

Types of GST Invoices

Under GST, different types of invoices are used:

• Tax Invoice : Issued for taxable supplies

• Bill of Supply : Issued when goods/services are exempt or the supplier is under the Composition Scheme

• Debit Note : Issued when taxable value or tax charged is less

• Credit Note : Issued when taxable value or tax charged is more

• Revised Invoice : Issued after GST registration for earlier transactions

Mandatory Contents of a GST Invoice Format

As per GST rules, a GST invoice must contain the following details:

• Invoice Number

1. A unique serial number

2. Can be numeric, alphabetic, or alphanumeric

3. Should be consecutive for a financial year

• Date of Issue

1. The date on which the invoice is issued

• Supplier Details

1. Name of the supplier

2. Address

3. GSTIN (GST Identification Number)

• Recipient Details

1. Name of the buyer

2. Address

3. GSTIN (if registered)

4. State name and state code

• Place of Supply

1. Important to decide whether CGST & SGST or IGST is applicable

• HSN Code / SAC

1. HSN (Harmonized System of Nomenclature) for goods

2. SAC (Services Accounting Code) for services

• Description of Goods or Services

1. Clear description of the items supplied

• Quantity and Unit

1. Quantity of goods supplied

2. Unit of measurement (kg, pcs, liters, etc.)

• Value of Supply

1. Price per unit

2. Total taxable value after discounts

• Rate of GST

1. Applicable GST rate (5%, 12%, 18%, 28%)

• Amount of Tax

1. CGST amount

2. SGST amount

3. IGST amount (if applicable)

• Total Invoice Value

1. Total amount including GST

• Signature

1. Signature or digital signature of the supplier or authorized person

Sample GST Invoice Structure (Text Format)

• Invoice No: 001

• Date: 01/04/2025

• Seller Name: ABC Traders

• GSTIN: 22AAAAA0000A1Z5

• Buyer Name: XYZ Enterprises

• GSTIN: 29BBBBB1111B2Z6

• Description: Office Furniture

• HSN Code: 9403

• Quantity: 10 Units

• Taxable Value: ₹50,000

• CGST @9%: ₹4,500

• SGST @9%: ₹4,500

• Total Invoice Value: ₹59,000

GST Invoice for Interstate and Intrastate Supply

• Intrastate Supply (within same state): CGST + SGST

• Interstate Supply (between different states): IGST

Rules Related to GST Invoice

• Invoice must be issued within the prescribed time limits

• It should be maintained for at least 6 years

• Incorrect invoices may lead to penalties

• E-invoice is mandatory for certain businesses above turnover limits

Conclusion

The GST Invoice Format plays a crucial role in the GST system. A properly designed GST invoice ensures legal compliance, smooth tax filing, and easy claim of input tax credit. Every registered taxpayer must understand and follow the correct GST invoice format to avoid errors and penalties.

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