Resignation letters are formal letters that give information that the writer desires to leave his/her current job. Irrespective of the circumstances that make you write a resignation letter, it’s always wise to compose your letter professionally and politely. In this guide, we shall take you through the different types of resignation letters, examples, and even give you the best way of writing a resignation letter.

Types of Resignation Letters

Writing your resignation letter Bare bones resignation letter A bare-bones letter is an informal letter of resignation and can be brief as well as it does not necessarily have to spell out all your reasons why you are leaving a company, but should include your planned last date at work.

• Short Resignation Letter When you want to quit in a short while, you should write a short resignation letter. It always makes things short and to the point while providing only enough information for the reader to understand.

• Job Resignation Letter A job resignation letter is a formal letter in which you tell the employer about your decision to leave the company and offer information about the process. You may also choose if you are open to train your replacement or finish any pending tasks.

• Informal Resignation Letter Informality may also be applied in the resignation letter formally written by teachers to acknowledge their experiences in the learning institution. It also frequently refers to their last day of teaching and might help with this process.

How to Write a Resignation Letter

Writing a resignation letter follows a standard format:

• Header: Put your name and phone number, the date and the contact numbers and details of your employer at the header.

• Salutation: Make sure you write the letter to your direct supervisor or manager.

• Opening Paragraph: Finally, indicate that you are resigning and specify when that will be, according to your company’s calendar date format.

• Body: Per the want of brief explanation (For instance, personal issues, other opportunities) and thanking the management for the chance.

• Closing: Provide help towards the changeover, and then end with a business-like phrase.

Resignation Letter Formats and Templates

The format used in writing resignation letters may differ depending on the formality needed but should be polite and brief. Here are a few options:

• Resignation Letter Format Word: A good number of people rely on Word templates when preparing resignation letters. Free, professional Word format can usually be downloaded from some website or built-in word processors which you can modify according to your requirements.

• Resignation Letter Format in English: If you intend to write a resignation letter in English there are plenty of samples that are in English and are of this format but are specifically for English speaking companies only.

• Resignation Letter Template: Having an example is very useful because it saves time that you would have taken to write the letter once you have tendered your resignation.

• Resignation Letter Format PDF: Once you have written your resignation letter, you can copy paste it in a word document and save it as a PDF to retain its format when sending.

Writing a Resignation Letter Email

If you’re resigning via email, keep it professional. In the resignation letter email, your subject line should be clear, such as: “Resignation Letter – [Your Name]”.

Resignation Acceptance Letter

Sometimes the employer of an employee may issue a resignation acceptance letter after the employee has resigned. It provides you the details about your last working day along with other necessary instructions for the handover.

Resignation Letter in Hindi and English

It will also be of importance to know how to write the resignation letter in India or any region that uses Hindi language. The content will be similar but the language to write the content will be in Hindi.

Resignation Letter Example for Company

A resignation letter sample company can contain some of the company particulars, for instance, thanks for the experience and for the possibility to work in the company. Please, do not forget about how you talk to people and approach your peers at work.

Conclusion

It is always advisable to write a good resignation letter no matter the reason that makes you quit and be absent from your workstation. Regardless of the kind of resignation letter you are writing, whether it is a short resignation letter, job resignation letter or a personal reason resignation letter, ensure that you  use the correct format of writing a resignation letter and most importantly, be polite. Resigning through an official letter is always easier and faster when one chooses from a resignation letter example or a resignation letter format.

Resignation letters should be drafted in a professional manner and therefore there is always adequate time to draft the letter.

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