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ESI Registration

January 27, 2025 by Team Instabizfilings

ESI Registration

Indian companies need to follow multiple labor laws in order to protect their workforce's well-being. Both Employee State Insurance (ESI) and Employees' Provident Fund (EPF) represent major initiatives which promote worker well-being. All employee benefit schemes deliver medical care alongside financial security and retirement funds to enterprise workers.

 

Organizations need to register with ESI and PF because it targets employers whose workforce surpasses a specific threshold. This article will teach you the necessary steps to get ESI PF registration while also explaining ESI registration rules, associated fees, needed paperwork specifics, and additional key information.

 

What is ESI and PF Registration?

 

  • Employee State Insurance (ESI) : As a social security and health insurance system in India the Employee State Insurance (ESI) operates to provide coverage for workers and their families. Through the ESI program workers and their family members receive financial aid with medical benefits if they become ill or experience a pregnancy or bodily injury. As part of Employee State Insurance employees and their employers make payments that go into the ESI fund under the oversight of Employee State Insurance Corporation (ESIC).
  • Employees’ Provident Fund (EPF) : Under the Employees’ Provident Fund (EPF) system employees benefit from a retirement saving program because employers and employees each add percentages of salaried pay to one investment fund. The accumulative fund grows throughout employment until retirement or job departure when employees receive their funds. The Employees' Provident Fund Organization (EPFO) administers the management of this regime.

 

ESI Registration Process

 

  • ESI Registration Applicability
  1. Applicability for Employers: Organizations with minimum 10 staff (different state legalities vary by requiring 20 staff) earning less than Rs. 21,000 per month must participate in ESI registration.

  2. Employees Covered: All employees who earn up to Rs. 21,000 per month come under this coverage. Ministry of Labor regulations mandate employees who earn over Rs. 21,000 monthly are not eligible to receive Employee State Insurance benefits.

  3. Employer Contribution:  The ESI system requires employers to give 4.75% of employee wages but employees must pay 1.75%.

  4. Voluntary Registration: A company that fails to satisfy worker or wage standards can choose to enroll in ESI for employee benefit access.

  • Steps for ESI Registration
  1. Create an ESI Employer Account: Sign up with the ESI portal located at https://www.esic.in under the "Employer Portal" section.

  2. Fill the ESI Registration Form: Employers must complete the online form named "Form 1" to start ESI registration. Businesses must provide their name and location together with employee counts when they register.

  3. Upload Documents: The prescribed documentation should be currently submitted.

  4. Generate ESI Registration Number: Successful submission of information generates a unique ESI registration number that the employer receives.

  5. Start Contributions: After successful registration the employer along with their employees start making ESI scheme payments.

  • ESI Registration Documents Required
  1. Proof of Establishment: Registration certificate, trade license, or partnership deed.

  2. Employer’s PAN: A copy of the employer's PAN card.

  3. Employee List: List of employees, along with their salary and designation.

  4. Address Proof: To prove the address of the establishment utility bills along with lease agreements can be submitted.

  5. Bank Details: The registration process requires bank information for making ESI contributions.

  6. ID Proof of Employees: Aadhar card, passport, or any government-issued ID proof for the employees.

  • ESI Registration Fees

ESI does not require any direct payment for the registration process. However, there are contributions that the employer and employees must make monthly:

  1. Employer Contribution: 4.75% of the employee’s monthly wages.

  2. Employee Contribution: 1.75% of the employee’s monthly wages.

 

PF ESI Registration: Understanding the Combined Registration Process

 

Most companies with twenty or more employees need to register for both EPF and ESI. Companies that maintain at least 20 employees can obtain EPF (Employee Provident Fund) and ESI (Employee State Insurance) registration to secure their worker's health protection and retirement benefits.

 

  •  EPF ESI Registration: Minimum Employees Requirement
  1. ESI: Applicable for establishments with 10 or more employees (in some states, 20 employees).

  2. EPF: Applicable for establishments with 20 or more employees.

  • Process for PF ESI Registration
  1. Register with EPFO:  To obtain EPFO registration businesses must access the EPFO portal to complete their online application.

  2. Submit ESI Registration: The employer has to start ESI registration immediately after finishing the process described above.

  3. Link the ESI and EPF Accounts: Regular employee contributions should be made through the EPF and ESI registration numbers available to employers.

  • PF and ESI Registration Fees
  • EPF Contribution:

    1. Employer’s Contribution: 12% of the employee's monthly salary.

    2. Employee’s Contribution: 12% of the employee's monthly salary.

  • ESI Contribution:

    1. Employer’s Contribution: 4.75% of the employee's wages.

    2. Employee’s Contribution: 1.75% of the employee's wages.

 

The company must fulfill these obligatory contributions in accordance with existing payment deadlines.

 

ESI and PF Registration for Employers

 

  • ESI Registration for Employer : Employers need to register promptly under ESI and PF systems while performing their required contributions on time. Following registration the employer needs to submit month-to-month payments and submit annual reports while maintaining legal compliance. Violations of compliance lead to legal consequences or financial penalties.
  • EPF and ESI Compliance : Workplaces need to keep clear documentation for all employee salary payments and contribute to both EPF and ESI programs. Employees need their ESI cards for medical benefits and employers must distribute these healthcare entitlement cards to their workers.

 

ESI PF Registration Login: Accessing Your Account

 

Once registered, both employers and employees can log in to their respective ESI PF registration accounts online:

 

  • ESI Login: Through the ESI portal employers can perform contribution management and payment viewing and file necessary claims.

  • EPFO Login: Through the EPFO portal employers can handle EPF contributions along with accessing employee data while downloading documentation.

 

Conclusion

 

Labor law compliance in India demands proper registration into both ESI and PF systems. Through these systems employers can provide their workforce with protection for medical crisis situations and accident cases along with retirement benefit plans. Employer participation in these funds provides them with dual advantages of fulfilling regulations and developing employee loyalty and commitment.

 

Because registration for PF and ESI might be complicated you should seek help from professionals to help with the registration process while ensuring correct document submission and timely payments of contributions. Maintaining compliance with regulations combined with employee welfare support represent the aims your business can achieve through proper registration.

 

Disclaimer

 

The information provided in this blog is purely for general informational purposes only. While every effort has been made to ensure the accuracy, reliability and completeness of the content presented, we make no representations or warranties of any kind, express or implied, for the same. 

 

We expressly disclaim any and all liability for any loss, damage or injury arising from or in connection with the use of or reliance on this information. This includes, but is not limited to, any direct, indirect, incidental, consequential or punitive damage.


Further, we reserve the right to make changes to the content at any time without prior notice. For specific advice tailored to your situation, we request you to get in touch with us.


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