PAS-6 filing Form

April 12, 2025 by Team Instabizfilings

Introduction

Listed companies are required by the Companies Act, 2013 to use the PAS-6 filing form for the dematerialization process of their shares.The requirement to file PAS-6 exists for all listed organizations which maintain physical stock share records. The PAS-6 system works as part of the government's electronic share conversion effort because it produces more secure share operations and easier transactions through enhanced transparency.

This article explains the PAS-6 filing form by reviewing its objectives and examining the submission process and important regulatory standards for businesses.

What is PAS-6?

The PAS-6 is a requirement from SEBI that unlisted public companies ensure all their shareholding is converted to dematerialized form. Under PAS-6, companies must list the physical and dematerialized shares in their shareholdings twice per year.

The form aims to ensure that companies comply with the dematerialization requirements and helps maintain transparency and accuracy in their share records.

Purpose of PAS-6 Filing

PAS-6 serves multiple objectives to ease the process of turning physical shares into electronic shares.

PAS-6 form aims to enhance transparency in issuance and management of the securities, reducing risk of fraud and duplication of shares
The PAS-6 system promotes the electronic transformation of physical shares which results in easy stock trading operations and smoother share transfers and portfolio management.
SEBI’s rule requires companies to meet this regulation to continue using the dematerialization system for shares.
It also matches the company’s total issued capital with the capital held in dematerialized form in both NSDL and CDSL depositories

Who Needs to File PAS-6?

Listed Companies: All stocks are recorded dematerialized and listed companies must report this status with PAS-6.
Unlisted Public Companies: All unlisted public companies issuing paper shares must submit a PAS-6 to assist with their conversion to electronic shares.
Companies with Securities in Both Physical and Demat Form: Any company keeping its securities in physical and dematerialized formats should file Form PAS-6.
Companies with Shares Dematerialized Under SEBI Regulations: When shares are dematerialized as per SEBI rules, the company must include this information when filing.

Note: Private companies do not submit PAS-6.

When to File PAS-6?

All organizations under this regulation must file PAS-6 every year. The following timelines apply:

The quarterly submission requirement of PAS-6 exists for listed companies who must report their physical shares and dematerialized shares numbers through this form on their record date.
Listed companies that have gone unlisted should send in a PAS-6 each year to show how many shares exist physically and in digital form.

PAS-6 Filing Process

When you file a PAS-6 form, you must take a few important actions. When you follow each stage of surgery, you can see how things are done.

Step 1: Prepare Data

Ahead of filing PAS-6, the company needs to collect and prepare data about several subjects.

How many shares have been issued by the company.
The shares you own are held as record certificates rather than existing electronically.
Shares that are held electronically without physical certificates.

Step 2: Log in to MCA Portal

According to MCA rules, promoters and board members must file their Form PAS-6 with the registrar. You should check the Ministry of Corporate Affairs page.

Step 3: Access PAS-6 Form

When you are logged in, go to MCA Services, pick e-Filing and choose PAS-6 Form.

Step 4: Fill in the Details

A company will need to supply the following particulars in this form:

Company name and CIN.
Shares are held both in paper form and electronically.
What the shares are worth, considering dematerialization.

Step 5: Submit the Form

As soon as the information is finished, the company is required to submit the PAS-6 form. After processing the application, the company will be notified that it has been acknowledged.

Step 6: Confirmation and Filing

When your address is registered, the company will be informed through an email sent to it. A business should always keep records of its filing, so it can check this information again if required.

Required Documents for PAS-6 Filing

The following documents are needed for successful PAS-6 submission:

Basic Company Information: The basic details here are the company name, CIN, its registered address and how to contact them. PAS-6 offers details about the company that readers need.
Share Capital Details: The document is required to provide the total money spent on issued shares, as well as how much has been issued and how much is still to be fully paid. It provides the shareholding structure of the company so as to be reported accurately.
ISIN Details: ISIN Details help identify whether the company’s securities are in dematerialized form. Reconciliation with the depository records is an important requirement.
Reconciliation Certificate: A Reconciliation Certificate is provided by a PCS to show that the company’s records of share capital are correct. It verifies if the share capital number, both virtual and in paper form, is accurate.
Board Resolution: The decision was made by the board to require certain staff to fill out PAS-6. All important approvals are put in place prior to starting the internal process.
Digital Signature Certificates: For PAS-6 electronic filing to be authenticated, a Digital Signature Certificate is needed. It confirms who is allowed to sign the document under company laws when it comes to filing.

Consequences of Non-Compliance with PAS-6 Filing

A lack of PAS-6 documents or use of radioactive products results in risks to the company that cause legal troubles and fines.

If PAS-6 deadline is not met, the offending companies must pay penalties to the relevant government officials.
When a company fails to comply with PAS-6 or gives inaccurate statements, their securities on the stock exchange may no longer be traded.
Companies that fail to fulfill their required reporting responsibilities will face legal problems.

Important Considerations for PAS-6 Filing

Accuracy of Data: Check that the numbers of physical and dematerialized shares reported are correct and match the company’s files.
Timeliness: File PAS-6 within the given time to avoid receiving penalties.
Dematerialization Process: Ensure that physical shareholders exchange their shares for dematerialized shares through a demat account.

Conclusion

Businesses that distribute physical shares need to fulfill their mandatory compliance requirement by filing PAS-6 documentation. Through PAS-6 filing companies can improve their shareholding operations while keeping compliant with rules for enhanced transparency. All listed and unlisted public companies need to maintain dematerialization compliance standards otherwise they will face penalties and business disruptions.

Every company handling PAS-6 filings must collect precise data while submitting their paperwork on schedule and keeping adequate documentation to fulfill legal requirements of the Companies Act and SEBI.

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